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Dear (recipient's name),

Your son, (name), is having some trouble in his classes. In addition to some attendance problems, he is also failing his classes. He has performed poorly on several exams and his missing class contributes to his poor participation grade.

(name) has received several notices and has even spent time in detention. I know if you were fully aware of this situation that you would do everything you could to resolve the problem. That's why I've opted to write this letter. I hope you will do everything you need to do to help your son graduate. At this point, he isn't going to be able to graduate with his class without attending summer school.

Give me a call and let's see what we can work out. (name) has always been an excellent student, so this recent behavior really concerns me.

Sincerely,

(your name)

Dear (recipient's name),

I agree with your assessment that our department needs to evaluate resources and budgets and get more in line with the needs of the company. However, I disagree with your decision to proceed with layoffs throughout the department. I think there are other ways we can restructure the department without losing valuable employees.

I've come up with some solutions that I think you would be happy with. I'm scheduling a meeting with your secretary so I can discuss my ideas with you. I look forward to meeting with you soon.

Sincerely,

(your name)

Dear (recipient's name),

Thank you for taking the time to discuss the benefit needs of our company with me on (date). At that time, we agreed to a $(amount) premium per person every month. I understood the benefits to include dental, optical, medical, and maternity coverage. I've looked over the documents you sent me in order to complete this transaction and it appears maternity coverage is not listed. I'm sure this is an oversight as we specifically discussed this benefit when we spoke on the phone.

I spoke to some different health benefit companies and have found $(amount) to be an average amount for the coverage our company needs. This is especially expensive when compared to the price you quoted me. I would like to do business with your company, but maternity coverage must be part of the package. If you are unable to provide maternity benefits, (company) will be forced to withdraw the offer.

I would appreciate clarification as soon as possible. Thank you for taking the time to look into this situation.

Sincerely,

(your name)

 Dear (recipient's name),

Thank you for the wonderful catered dinner on (date). The meal was delicious and my guests really enjoyed it. I will certainly be using your services again in the future.

I've looked at my bill and noticed that there is an additional $(amount). We agreed to (number) dinners at $(amount) per person. Please send me a corrected bill and I will get you a check.

Again, thank you for your service. I look forward to working with you again soon.

Sincerely,

(your name)

Dear (recipient's name),

I appreciate you taking the time to ask my opinion concerning the new (name) system. It was nice to be considered and have my concerns addressed. In light of this, I was upset when you said in our recent board meeting that all of your co-workers were in agreement with the planned course of action. I don't need to point out that I, along with many others, do not agree with this new system.

I think your proposal is valid and is worth exploring. I don't think we should rush into any new system without sufficient research of all our options. I really hope you will reconsider your decision.

Sincerely,

(your name) 

Dear (recipient's name),

I enjoy our working relationship and have always respected your decisions and judgments concerning the welfare of our company. I know you want what is best for the company and all those involved.

I trust you have similar respect for me. Because of our mutual respect for each other, I feel confident in telling you that I am concerned with the direction the (name) project is taking. I've looked at the files and I'm certain if we continue in this direction that the company will suffer great losses.

I would really like to meet with you as soon as possible and discuss my ideas for how we can fix the situation. Please give me a call and we'll set up a time. I'm willing to work around your schedule.

Sincerely,

(your name)

Dear (recipient's name),

The recent situation with (name) really concerns me. I didn't appreciate you sending (name) to detention without my approval. I am his teacher and have worked hard to establish a relationship of trust and authority. At the time you walked into my classroom, I was in the middle of disciplining (name), I was using a method that I've found effective and although it wasn't sending the student to detention, I strongly believe that my methods of discipline are effective.

I'd be happy to meet with you and discuss my feelings. Please give me a call so we can work this out as soon as possible.

Sincerely,

(your name)

Dear (recipient's name),

My daughter came to her appointment on (date) and was told that her treatment was now complete and she only needed to wear the retainer for the next six months. I was surprised to hear this news because she has only been receiving treatment for six months and we originally discussed her treatment would last 18 months. If this is true that her treatment is complete, then I would like a refund of the money I have paid under the 18 month option. If her treatment is to continue, then your records need to properly indicate the treatment she'll receive.

We have been very happy with your service and will continue to be patients. Please make the necessary corrections and feel free to call me if you have any questions.

Sincerely,

(your name)

Dear (recipient's name),

I understand your recent decision to hold classes on Saturdays in order to make up missed days due to winter storms earlier in the year. I respect your authority and understand the constraints you must comply with. However, I cannot support your decision to hold class on a Saturday during a long weekend without sufficient notice. We received the letter on (date), only (number) days before the Saturday class. Our family, as well as many others in the district, have already made plans to leave town because of the holiday weekend.

I would appreciate it if you would look into another alternative for the make-up classes. I'm certain we can reach a compromise in this matter.

Sincerely,

(your name)

Dear (recipient's name),

I'm so glad you asked for my advice. You sure are in a difficult situation with the problem concerning (name). I was in a similar situation one time and understand exactly how you are feeling right now. The problem is a difficult one, but one I'm sure you can resolve without any conflict.

The first thing you should do is address the problem with the entire group. This way you aren't singling out any one individual. If you single out (name), he's bound to become defensive and that can only hinder your progress. If the problem continues after the group discussion, speak to (name) privately and remind him of what you discussed in the group meeting. This is a nice alternative short of filing a formal grievance process. It also covers all your bases should you need to take further action. If the problem continues, you will need to file a formal report. By this point in time, you can rest assured that you've done everything you could to minimize confrontation.

This is such a difficult situation, but I know you'll be able to solve it without any confrontation. I'm confident you will be fair and open-minded with (name). If you need anything else, I'm always here for you.

Sincerely,
(your name)