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Dear (recipient's name),

Thank you for your payment. According to our records, the order for which this payment was submitted has already been paid in full. Therefore, we are returning this payment to you.

If your intention was to submit this payment to another individual who paid for the order originally, please make it payable to him or her. It is also necessary to send the funds directly to that individual.

We appreciate your attention to this situation. If you have any questions, please call Sales Support at (phone number).

Sincerely,

(your name)

Dear (recipient's name),

One of the things we always talk about around the office is time management. It seems we all struggle with this aspect, especially as large projects approach. I, like you, want to manage my time more wisely so I don't have to spend late nights at the office meeting tight deadlines.

I found an excellent article in (magazine) that addresses time management. I've found the information to be very useful and am applying some of the tips to my life. I thought you might be interested and I'm enclosing a copy of the article for your review. I hope you find the information useful.

Sincerely,
(your name)

Letter #1:

Some of you may have heard that (name) hasn't been feeling well lately. She recently visited her doctor and he has put her in the hospital for further testing. We aren't sure when (name) will return to the office, but we hope she has a quick recovery.

Letter #2:

Although we were preparing for (name) to go on maternity leave, it seems she will beginning her leave much sooner than expected. Over the weekend, (name) went into labor and delivered her baby (number) weeks early. Mother and baby are both doing well, although they are still in the hospital at this time.

We now must take over (name)'s responsibilities. Since this was a surprise, let's meet at (time) to discuss our next course of action.

Letter #3:

(name) was hospitalized last night as a result of complications from surgery. He is going to be fine, but is very sick at this time. We hope you will all keep (name) in your thoughts and prayers as we wish him a speedy recovery.

Letter #4:

As you may have heard, (name) is very ill with a terminal illness. We are sorry to hear about (name)'s declining health and offer our full support as she lives out her last days.

Please be considerate and show respect for (name)'s privacy.

Letter #5:

(name) has become ill and is in the hospital. He is going to make a full recovery, but will be spending a few days in the hospital to recover. Please help us take over (name)'s responsibilities at this time so we can meet our deadlines. (name) doesn't need to worry about things at the office as he recovers.

Thank you for your help. We appreciate your efforts to pitch in where needed.

Первый вариант:

We appreciate your recent payment of $(amount). As we began to process your payment, we noticed you forgot to sign the check. Please send a new payment as soon as possible to avoid any late fees.

Sincerely,

(your name)

Второй вариант:

We received your payment stub for your (month) payment, but the check was not enclosed. We're sure in the rush of daily life you simply forgot to include the check. Please send your payment in the amount of $(amount) at your earliest convenience.

Thank you,

(your name)

Третий вариант:

We received your recent payment of $(amount) for (month). While the amount of the check was correct, you made the check out to (company) instead of (company). Please resend your payment as soon as possible.

Sincerely,

(your name)

Thank you for sending your (month) payment. Unfortunately, you forgot to sign the check. We are sure this is an oversight and are returning the check to you. Please sign and return your payment as soon as possible. Because we are confident this was a mistake, we will not charge you a late fee.

Sincerely,

(your name)

 Dear (recipient's name),

You've probably noticed a new format on our website. We hope you're enjoying the new look and design of the site. We have put a lot of time and effort into providing a place where you can get all the information you are looking for.

If you haven't visited our website lately, log on to (website) and see the incredible changes for yourself. I think you'll like what you see.

Sincerely,

(your name)

Dear (recipient's name),

It seems like we've been in the construction phase for so long. We have been anxiously awaiting the finish of our new office building. The time has finally come for us to move in. We are so excited about our new, state-of-the-art office building. We are sure you'll enjoy the convenience this office affords.

Please stop by and visit us at our new location at (address). We hope to see you soon.

Sincerely,

(your name)

Dear (recipient's name),

I am sorry to inform you that there will be no raises this year. Due to budgetary constraints, we will not be giving performance raises. Thank you for your cooperation. We certainly appreciate all you do to help (company).

Sincerely,

(your name)

Letter #1:

Thank you for your (month) payment of $(amount). Unfortunately, the payment was $(amount) short of your minimum payment. Please send the remaining amount as soon as possible to keep your account in good standing.

Sincerely,

(your name)

Letter #2:

We received your payment of $(amount) for your (month) statement. You only owed $(amount) and have overpaid by $(amount). If you would like, we will credit this amount to your next statement, making your (month) payment only $(amount). If you would rather receive a refund, please let us know. If we don't hear from you, we will credit your account.

Sincerely,

(your name)

Letter #3:

Dear (recipient's name),

Thank you for your inquiry about the balance of your (company) account. As of (date), your balance is $(amount). Please keep in mind this is not a payoff balance. If you wish to pay your account in full, please call our customer service line at (phone number).

Thank you,

(your name)

Letter #4:

Dear (recipient's name),

Below is a payoff balance on your (company) account good until (date). If we receive your payment by (date), your account will be free and clear.

If you have any questions, please feel free to give me a call.

Sincerely,

(your name)

Dear (recipient's name),

I noticed the sign up sheet to bring cookies to the meeting on (date) isn't very full. I am willing to bring (number) dozen cookies. I hope this helps you better plan. If you need any more help, please let me know. I'm always available to offer my assistance.

Sincerely,

(your name)