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Dear (recipient's name),

I just want to update you on the progress on the (name) project. I know it's probably difficult for you to gauge the progress I am making since I am working from my home office. Please be assured that I am making excellent progress and am target for delivery on (date).

In the meantime, if you have any questions, I would be happy to answer them.

Sincerely,

(your name) 

Dear (recipient's name),

You are a valued employee and your efforts are appreciated. Please be assured that you are an important part of our team. You have a valuable knowledge base and I'm grateful you chose to share your talents with (company).

We recently talked about a merit increase. We talked about your accomplishments and your goals. While I agree that you have accomplished much and really made an effort to improve the team, we just can't give you a raise at this time. I hope you understand that I did everything I could to raise your salary, but it just isn't possible at this time.

We will review your file again in (number) months and see if we can get a raise put through at that time. In the meantime, I thank you for your dedication and your patience.

Sincerely,

(your name)

Dear (recipient's name),

It's that time of year again. The time when we all think about the past year and our accomplishments with (company). We held your performance review on (date). At that time I expressed my praise for a job well done. You are doing a fantastic job and I really appreciate your creativity.

As we've reviewed budgets, the board of directors has decided against an automatic pay raise this year. While we do make every effort to grant yearly raises, budgetary restraints keep us from raising salaries this year.

Sincerely,

(your name)

Dear (recipient's name),

Thank you for taking the time to apply for the position of manager that is currently open in our department. I know you've worked really hard to keep the team together as we've transitioned since (name) left the company and I do appreciate all you've done.

We have decided at this time to bring an outside individual in to lead the team. I think you'll really enjoy working with (name). She is very talented and has (number) years experience in this area. You'll learn a lot from her and I'm sure you'll enjoy a positive team environment.

You position is very important and a crucial part of our team. Thank you for all you do. Your future with (company) is bright.

Sincerely,

(your name)

Dear (recipient's name),

We have an entire team of talented executives working on your project. I'm sure you will be pleased with the results when we are finished. We have taken your ideas and concerns into consideration and have addressed each item individually.

We would like to set up a meeting to discuss the progress of this project and to show you where we are so far. I think you'll be pleased with what you see. Please give me a call at (phone number) to set up a meeting.

Sincerely,

(your name)

Dear (recipient's name),

I understand that your staff is short handed. I know you have a large and important project in the pipeline and I would like to help you. If you would like, I will volunteer my services every morning from (time) to (time). I will just volunteer during this rush and help you keep your files organized. I was an administrative assistant for (number) years, so I'm very used to organizing and preparing materials.

Give me a call and let me know when you would like me to start.

Sincerely,

(your name)

Dear (recipient's name),

You are an excellent employee and I really enjoy the positive attitude you have around the office. You are an absolute delight to work with and your co-workers all appreciate you hard work.

We would like to promote you within in the company but feel you need some management training for this to be a successful move. I would like for you to register for some night classes at the local community college and study business management for a couple of semesters. Of course, the company will reimburse you for any educational expenses. While I know you will have to make some sacrifices, I think the end result will benefit all of us.

Sincerely,

(your name)

Dear (recipient's name),

I am a trained writer and studied the English language in college. I love words and I love creating articles and newsletters. I noticed the company doesn't distribute a monthly newsletter and I think we need one. With a company as large as ours, I think regular communications will help keep everyone on the same page. Because of my training, I am volunteering to write the newsletter. We can distribute it via e-mail so it won't cost the company any additional money.

With your permission, I will proceed to develop a monthly e-mail newsletter.

Sincerely,

(your name)

Dear (recipient's name),

Enclosed is an invoice for your most recent purchase. We're so happy you chose to do business with (company) and hope you'll be happy with your purchase.

Just a quick reminder to let you know we offer an incredible discount for early payment of all invoices. If we receive your payment in full within (number) days of purchase, you will receive a (amount)% discount. If you choose to pay within (number) days, we'll offer you a (amount)% discount. We hope you'll take advantage of this money saving opportunity.

We appreciate your business and hope to see you again soon. If you have any questions or problems with your shipment, please don't hesitate to give us a call.

Sincerely,

(your name)

Dear (recipient's name),

We know you love good music. That's why we are offering you a savings of (amount)% on your season tickets to the (company) Opera. You've enjoyed our fine presentations for years; now enjoy them at this incredible price. You'll save over $(amount) and receive an autographed poster of (name). It's an offer that can't be beat.

Call today to reserve your season tickets.

Sincerely,

(your name)