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Dear (recipient's name),

Thank you for bringing the lack of handicap parking around our corporate office to our attention. We hadn't realized the parking we provide for those who are disabled wasn't sufficient. I am having my facilities manager look into the situation. He has promised to give suggestions for how we may improve to me by the end of the month.

I do appreciate your feedback. We strive to meet the needs of all our customers and need your suggestions in order to do that. Please continue to provide us with ideas, suggestions, and feedback.

Thank you,

(your name)

Dear (recipient's name),

We are so glad you enjoy reading (magazine). We take extra care to ensure the articles and material in the magazine meet the needs of our readers.

Thank you for your comment about how we may improve the layout. We certainly welcome all ideas and will have our designers look into options that may provide easier reading and functionality for our audience.

Sincerely,
(your name)

Dear (recipient's name),

I've noticed an excess amount of trash in the parking lot the last couple of weeks. We are asking that everyone take pride in our building and the surrounding areas. Plenty of garbage cans are provided in and around the building. There really isn't any excuse to have trash in our parking lot.

We appreciate all of your efforts to help our property look clean and respectable. Thank you for all of your hard work.

Sincerely,
(your name)

Dear (recipient's name),

We just want to remind you that your (month) payment is now due. Please remit payment by (date) to avoid any unnecessary late fees.

Sincerely,
(your name)

Dear (recipient's name),

After a careful review of your account, it appears you are still (number) of days overdue. You currently owe $(amount), including late fees. Please pay this amount by (date) to avoid any further late fees. If we don't receive payment by (date), we will turn your account over to a collection agency.

Sincerely,
(your name)

Dear (recipient's name),

After several attempts to reach you concerning your overdue balance, we have no other choice but to send your account to a collection agency. I had hoped we could avoid this course of action; however, it appears you are unwilling to work with us to get your account current.

Sincerely,
(your name)

Dear (recipient's name),

This is your final notice to bring your account with (company) current. You are now more than (number) days overdue. If we don't receive your payment of $(amount) by (date), we will send your account to a collection agency.

Please send your payment immediately to avoid any further fees.

Sincerely,
(your name)

Dear (recipient's name),

Your account with (company) has been referred to (name) collection agency. All matters regarding your (company) account will be handled through the collection agency.

As a result of your account being turned over to a collection agency, you will be assessed additional fees, in addition to the late fees owed to (company).

Sincerely,
(your name)

Dear (recipient's name),

I'm so embarrassed that I forgot to pay my (company) payment this month. As you are aware, I have always been current with my payments and pride myself with keeping all of my obligations. I don't know what caused me to overlook the payment to you.

Thank you for removing the late fee of $(amount) from my account. I appreciate your willingness to work with me.

Sincerely,
(your name)